Communications and Events Officer

Communications and Events Officer

Responsible to: Club Committee
Start Date: 01 November 2017   
End Date: 31 October 2018  

Responsibilities:

Committee Duties

  • Attend Executive Committee meetings when required either in person or via Skype/Zoom
  • Vote on Executive Committee decisions
  • Frequently monitor Executive Committee WhatsApp Group
  • Prepare and present a yearly report for the AGM

 

Event  Duties

  • Provide oversight and advertise the following club events:
    • Club Information Night in January (Dave Hopkins)
    • Club Fundraising Quiz in April (Yvonne Rogan)
    • Club BBQ in June after the race (Pauline Moran)
    • Awards Night in October (Sinead O’Malley)
    • Christmas Drinks in December (Elaine Halpin)
  • Each night will be run by a club member and you will need to:
    • Ensure that event is advertised
    • That the venue is booked
    • Members are aware of the event schedule
    • That a ticket or payment system is in place. In all cases money must be collected in advance through the website before an event can take place
    • Pay the venue on the night
    • Try and troubleshoot

 

Communications Duties

 

  • Send four articles into papers using the template for the following events:
  • Club information night in early January for the end of January

 

    • Advertise the Westport Triathlon in late January for June
    • Post race report to be provided by Race Director
    • Post Awards Night article

Signed:

Date:

 


  • Solicit contributions for website from committee members, leaders of working groups and club members
  • Advertise events relevant to the members
  • Generate a regular e-mail and PDF newsletter highlighting recent contributions to the website
  • Summarise social media activity for non-users
  • Supervise social media contributions
  • Maintain website (or liaise with maintainer)
  • Educate committee members and club members on the use of the technology powering the website
  • Report back to the committee on recent activity, the contributions of the working party and club members and plans for the future
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